Club Management Made Simple

Create payment plans, collect club dues and manage rosters, communication, player profiles, and events all in one place

Book a Demo
sports club administrator

Everything you need to manage your club

roster management

Centralized events, rosters and payments

Consolidate membership management, dues collection

waivers, forms, and communication.

  • Create payment plans and collect recurring payments
  • Create tryouts, evaluate players and draft to your teams
  • Parent communications, payment reminders, promote events
  • Offer financial aid assistance
  • Create player profiles, track performance and share with college recruiters and scouts
  • Sell club merchandise from your own online storefront
  • Manage multiple clubs and limit staff permissions


Gain control with online scheduling

Schedule tryouts, camps, clinics, leagues and tournaments

  • Dynamic scheduling with conflict checker
  • Handles schedule requests
  • Easy drag n’ drop changes with scheduling whiteboard
  • Calendar management – all club activities
  • Automated reminders
club scheduling
video profile

Roster, waivers and profiles

Take the hassle out of managing rosters and player info.

Seamlessly ensures compliance with eligibility rules.


  • Import rosters for quick setup
  • Rollover rosters from year to year
  • Player profiles help with performance tracking and recruiting
  • View team profiles with roster
  • Easily sync teams and rosters with tournaments hosted on Playbook365 (coming soon)


Communicate fast by email and text

Send messages immediately to coaches, managers, players and parents – pinpoint audience targets.

  • Drag ‘n drop email builder (coming soon)
  • Email segmentation makes it easy to message teams about open spots in upcoming events
  • Market upcoming events to parents
  • Promote other revenue opportunities to event participants
  • Create custom email templates for system generated emails
  • Audience filters deliver the right message to the right people:
  • All members
  • Members of a division, age group
  • Players, parents, volunteers



email communication
storefront

Manage team store

Boost club revenue with several monetization options.

  • Sell branded apparel, gear, parking, tickets and more
  • Upsell products in your customer’s dashboard
  • Uniform ordering (coming soon)
  • Manage jerseys across the club (coming soon)
  • Accept credit/debit cards, bank transfer
  • Offer discount codes
  • Control processing fees

Run Leagues, Camps, Showcases and Tryouts

Playbook365 is built with specific features to manage any event type. Run all your events in one platform, including leagues, camps, showcases and tryouts.

room block management
  • Team registration
  • Leagues
  • Tournaments
  • Individual registration
  • Leagues
  • Camps
  • Showcases
  • Banquets
  • Draft players to league teams
  • Allow coaches to score games
  • Allow coaches to schedule games
  • Plus, all our club management tools


Ready to simplify club management?

Features to run your club with ease

Easy Bracket Creation

Bracket builder templates with easy drag n’ drop editing – Pool play, single, double, triple elimination, seeded, compass, bland or build your own.

Staff Logins

Delegate specific tasks such as registration, rosters, scheduling, scoring, and finance by assigning custom permissions to each role.

Camps, tryouts and showcases

Individual registrations, share results on a public  leaderboard, scout evaluations, draft players to teams and schedule games.

Team Store

Sell merchandise, parking, practice sessions, or gate admissions. Assign merchants to products for different events.

Control Memberships

Set division capacity limits and let teams join a waitlist. Restrict registration by making teams requesting an invite or password protect registration.

Integrate Housing

Connect your housing partner for seamless communications and a better overall customer experience.

Add your custom HTML here
Share by: