Sports Event Management Made Simple
Centrally manage registrations, rosters, scheduling, and communications in one easy-to-use platform
Everything you need to manage any type of event
Tournaments, Competitions, Leagues, Showcases, Camps
Event registration that streamlines data collection
User-friendly event registration with robust features
that handle payments, forms, and eligibility.
- Flexible checkout – sell team or individual registrations
- Register single teams or multiple teams, multiple events
- Easy to add current teams to events
- Offer discount codes and multi-event discounts
- Module to collect and manage sanction fees
- Add your own forms to the checkout – include upsells
- Waitlist functionality – keeps high-demand divisions full
- Exclusive registration through password or invite access
- Published events are loaded into
TourneyBoard
Gain control over scheduling
and bracketing
Speed up your scheduling process, manage any number of
games and keep scores updated in real-time.
- Dynamic scheduling with conflict checker
- Handles schedule requests
- Report for previous matchups
- Easy drag n’ drop changes with scheduling whiteboard
- 500 pre-built bracketing templates, or create your own with a free form builder
- Score updates and team standings
- Tiebreaker system automatically seeds teams and populates brackets based on standings
- Notify coaches, parents and players about schedule changes
Roster, waivers and profiles,
No worries
Take the hassle out of managing rosters and player info.
Seamlessly ensures compliance with eligibility rules.
- Easy roster submission process for coaches with automated reminders
- Rollover rosters from year to year
- Capture parents contact info as they accept liability waivers and release forms
- Automated roster checker with eligibility and exemption rules – no more roster reviews
- Self-serve player roster/profile creation and editing
- Collect contact information for all parents and players
- Send roster requests to parents/participants
- View team and player profiles from the schedule
- Seamlessly ensures compliance with eligibility rules
Communicate fast by email and text. Post updates
Send messages immediately to coaches, managers,
players and parents – pinpoint audience targets.
- Email segmentation makes it easy to message teams about open spots in upcoming events
- Market upcoming events to coaches and parents
- Promote other revenue opportunities to event participants
- Create custom email templates for system generated emails
- Audience filters deliver the right message to the right people:
- All registrants
- members of a division, age group
- staff, officials, coaches
- players, parents, volunteers
- Post updates instantly to your event page
Sell products in your storefront
Create your personalized store that’s easy to add items and
update.
- Sell branded apparel, tournament t-shirts, hats, parking, VIP access, etc
- Upsell products in your customer’s dashboard
- Sell tickets to your events and scan QR codes at the gate
- Base your ticket sales on team rosters
- Accept credit/debit cards, ACH
- Offer discount codes
- Control processing fees
CUSTOMER SUCCESS STORY:
Global Sports Alliance
sees a
25%
increase in
registrations with Playbook365!
Run League, Camps, Showcases and Tryouts
Playbook365 is built with specific features to manage any event. Run all your events in one platform, including leagues, camps, showcases and tryouts.
- Team registration
- Individual registration
- Draft players to teams
- Collect player metrics
- Display leaderboards
- Add metrics and videos to profiles
- Allow coaches to score games
- Allow coaches to schedule games
- Plus, all of our tournament management tools
See Why Tournament Pros Choose Playbook365
Playbook365 has streamlined our registration and roster processes… and helped us bring the Prospect Wire experience to new places…”
Brian Werner
Prospect Wire & DS Sports
“Last year we used five or six different pieces of software, it was a nightmare. And (with Playbook365) this year was awesome!
Aaron Pridmore
Savannah Bananas Youth Banana Ball
“We’re running our memberships through Playbook365 now. These guys are awesome… always willing to answer (questions)!”
Chad Parker
Braves Country Baseball & Softball
Ready to gain control over your events?
Frequently Asked Questions
Have more questions?
Contact us to see how Playbook365 can help transform your business!
What is Playbook365 and who is it for?
Playbook365 is a platform for running sports tournaments, leagues, camps, and tryouts, all in one place. Whether you're running youth or adult sports events, Playbook365 is built specifically for event organizers who want to save time, stay organized, and deliver a smooth experience for everyone involved.
With Playbook365, you can manage everything from one place. No more juggling spreadsheets, emails, and separate tools.
Smart automations handle the busy work, like creating the best matchups and collecting registration info and waivers, while built-in communication tools keep coaches, teams, and families in the loop. It’s everything you need to run successful events—faster, easier, and more professionally.
Can the software handle more than just tournaments?
100%! Playbook365 is built to support much more than just tournaments—it’s also perfect for managing seasonal leagues, training camps, showcases, clinics, and club play (one-day or multi-day events).
As an event organizer, you can easily register players or teams, assign rosters, and track standings or performance across multiple formats.
The platform gives you the flexibility to run different types of events from one place, saving time, and reducing repetitive manual work. You stay organized while your events run like clockwork.
How does Playbook365’s scheduling save so much time?
Playbook365 offers the most advanced scheduling system in the industry—built specifically to save time and eliminate guesswork with scheduling.
You’ll get a scheduling whiteboard with visual drag-and-drop functionality, a built-in conflict checker, and the ability to handle custom schedule requests. With over 500 pre-built bracket templates (or the option to build your own), you can create the perfect format for any event within minutes. The system also tracks previous matchups, updates scores in real time, and automatically seeds teams using a built-in tiebreaker system.
Whether you're managing a dozen games or hundreds, our dynamic scheduling tools give you full control, flexibility and time back in your day.
How easy is it to transition to Playbook365 mid-season?
You're not alone, many of our customers have made the switch during their active season to take advantage of Playbook365’s powerful features and streamlined management tools.
Our dedicated support team will work closely with you to assess your current setup and ensure a smooth transition. Whether you're managing tournaments, leagues, or camps, we’ll help you and your staff get up and running without missing a beat.
If you have an active registration, our team will migrate your existing data and create a new registration event within Playbook365. This ensures continuity for your participants and allows you to maximize the rest of your season with enhanced tools for scheduling, scoring, bracketing and communication.
How does Playbook365’s registration streamline signups and make the process smooth for everyone?
Playbook365’s registration is built to convert, helping you fill events faster, boost revenue, and keep participants coming back. It’s packed with the features you need for smooth data collection with flexibility to fit your needs.
You can register individuals or full teams—even multiple teams across multiple events—all in one cart. Include your custom forms, upsells, waivers, and sanction fees right into checkout. Offer discount codes, multi-event pricing, and even waitlists to keep high-demand divisions full. Returning teams? Their previous info rolls into the next event and they can complete registration in just a few clicks.
Want to keep events exclusive? Activate password-protected or invite-only access.
And once your event is published, it’s automatically added to TourneyBoard to kick start registration with added visibility.
How does Playbook365 help you keep everyone informed and boost engagement?
Playbook365 makes communication a breeze—so your events run smoother. With built-in email and text messaging, you can instantly reach coaches, parents, players, and staff—whether it’s a last-minute schedule change or a heads-up about open spots in an upcoming event.
Target exactly who you want with smart audience filters (like by division, age group, or role), and save time with custom email templates. Want to promote another event or upsell a camp add-on? That's easy.
Playbook365 gives you the communication tools to keep your events on track and help you create meaningful touchpoints that drive revenue.
How can a storefront help boost revenue?
With Playbook365’s built-in storefront, selling merch, tickets, and add-ons is simple, seamless, and seriously effective. You can create a custom store to offer everything from tournament t-shirts and hats to parking passes, VIP access, and admission tickets—right alongside registration.
Upsell directly from your participants’ dashboards, offer discount codes, and accept payments via credit, debit, or ACH. You can even base ticket sales on team rosters and scan QR codes at the gate for smooth entry. Plus, you control the processing fees and keep your sales organized in one place.
It’s a powerful way to boost revenue, elevate the event experience, and make every touchpoint count.
How does Playbook365 make onboarding easy and support you every step of the way?
From day one, Playbook365 sets you up for success. Our onboarding is quick, personalized, and so intuitive that most organizers are ready to hit the ground running after just one session. We’ll walk you through setup, help configure your settings and show you exactly how to build and manage your events—tailored to your specific needs.
And we don’t stop there. Our support team is lightning-fast (we’re talking average response times under 4 minutes!) and available 7 days a week. Whether you need help fine-tuning your setup, exploring advanced features, or want to take your events to the next level—we’ve got your back.
Playbook365 is easy to learn, powerful to use, and backed by a support team that’s as committed to your success as you are.
Features that simplify event management
Easy Bracket Creation
Bracket builder templates with easy drag n’ drop editing – Pool play, single, double, triple elimination, seeded, compass, bland or build your own.
Staff Logins
Delegate specific tasks such as registration, rosters, scheduling, scoring, and finance by assigning custom permissions to each role.
Camps, tryouts,
and showcases
Individual registrations, share results on a public leaderboard, scout evaluations, draft players to teams and schedule games.
Team Store
Sell merchandise, parking, practice sessions, or gate admissions. Assign merchants
to products for different events.
Control Registration
Set division capacity limits and let teams join a waitlist. Restrict registration by making teams requesting an invite or password protect registration.
Integrate Housing
Connect your housing partner for seamless communications and a better overall customer experience.
