Manage Event Housing More Efficiently

Staybook helps you centrally manage sourcing, contracting,

room blocks and reconciliation all in one place.

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RFP Management Room Block Contracting White Label Booking Engine Room Block Management Invoicing & Reconciliation

Everything you need to manage

the entire event housing lifecycle

Simple RFP process

Enter your event lodging details, dates, room types,

concessions - generate a customized RFP

• Create RFPs in minutes - Source multiple hotels

• Features that Streamline the RFP process:

• Event templates

• Automate distribution to hotels, NSOs

• Centralize hotel responses

• Easily compare bids on one screen

Choose from over 600k hotels

Hotels are sorted by proximity. Choose from over 600,000

properties to give your attendees the most options.

• Find the right hotels to include in your RFP, view by:

• Distance from venue

• Amenities and hotel rating

• Brand

• View all GPS link hotels

Effortless contracting

Centralize negotiated terms within the platform. Finalize

room blocks with digital e-signature contracting.

• Contract multiple hotels

• Several ways to monetize on every reservation

• Collect markup at time of booking

• Create new revenue streams

• Easily add additional rooms post-contracting

Room block management

Access all room blocks in one place. Get complete

visibility with live updates, monitor pickup

• Monitor pickup in real time

• Track room block performance and revenue

• Make modifications to reservations

• Add rooms and/or room types post-contracting

GPS Link – View reservations made directly into hotel PMS systems

Easy reconciliation & invoicing

Real-time rooming list visibility reduces the time between

reconciliation and invoicing.

• Collect markup at time of reservation

• Capture more reservations with less effort

• Automate invoicing

Give attendees more control

Make it easy for participants to book with a sharable booking link from your website or event page. Attendees can view real-time inventory with complete hotel details and images.

Coaches or team parents can hold a block of rooms for their team –- then share the link with team members to book individually
Each team block is tracked within the larger group block
Participants are in control of their reservations:

• Request room type changes

• Request cancellations/extend their stay